November 2021 | mysite

REGULAR MEETING OF THE COUNCIL OF THE VILLAGE OF NEVILLE

HELD IN THE VILLAGE OFFICE ON November 10, 2021

PRESENT: Mayor Nora McLearn, Councilor Mary Ferris, Councilor Jennifer Cote, Clerk Cindy Berry, and Administrator Sandra Krushelniski.

ABSENT:

CALL TO ORDER: Mayor McLearn called the regular meeting of Council to order at 7:00 p.m.

221/21 Adoption of Agenda

Ferris: That the Agenda be adopted as provided.

CARRIED

PUBLIC DISCLOSURE STATEMENT: Public Disclosure Statements were completed.

PRESENTATION: There were no presentations.

222/21 Minutes

Cote: That the minutes of the regular meeting held on October 13, 2021 be approved.

CARRIED

223/21 Correspondence

Ferris: That the following correspondence having been read, be accepted as information and filed:

- Ambulance Statistics for September

- Ponteix Ambulance Board AGM

- Horizons - STARS

- SAMA Roll Confirmation

- SUMA Webinars

- SWTPC Agenda & Minutes

- Infrastructure Grant Program Information

CARRIED

224/21 Financial Reports

Cote: That bank reconciliations, cash receipts and cash payments for the month of October 2021 be acknowledged and filed.

CARRIED

225/21 Payment of Accounts

Ferris: That the following expenses for October 14, 2021 – November 10, 2021 are approved:

#1026131

SaskTel 73.62 ---

Cindy Berry 1038.30 4955

Harvey Linnen (lgt ballast) 173.13 4956

Cindy Berry 795.46 4957

SK Ministry of Hwys 7881.00 4958

RCL #328 55.00 4959

Xerox 164.77 4960

Commissionaires 166.95 4961

Minister of Finance 183.75 4962

TAXervice 693.00 4963

Transfer to Fire 1360.78 ---

Transfer to Capital 2258.64 ---

Revenue Canada 1068.42 4964

Returned Cheque Fee 7.00 ---

Ben McLearn 50.00 4965

Harvey Linnen 154.00 4966

Nora McLearn 150.00 4967

Mary Ferris 90.00 4968

Jennifer Cote 90.00 4969

Sandra Krushelniski 108.00 4970

SaskPower 294.26 ---

SaskPower 128.46 ---

SaskEnergy 85.78 ---

SUMA 397.77 4971

MEPP 552.82 4972

SK Finance School Tax 837.81 4973

Triways 1183.39 4974

Vanguard Co-Op 53.58 4975

#8023 195 Rocky Mtn Phoenix 841.38 855

SaskPower 43.60 ---

SaskEnergy 51.99 ---

Hutch Ambulance 225.00 856

CARRIED

OLD BUSINESS

226/21 Council Monthly Reports

McLearn: That Council accepts the verbal and written Council Monthly Reports.

CARRIED

Tax Enforcement

Council was updated on Tax Enforcement.

227/21 Commissionaires

Cote: That the Commissionaires report from October 14, 2021 is accepted.

CARRIED

Nuisance Grounds

Council was updated on the telephone meeting with Stantec and Ministry of the Environment. The Ministry of the Environment is pressuring the village to apply for a grant for full closure of the Nuisance Grounds, even though the closure costs are still unknown and the village’s 25% portion of the final funding could run as high as $80,000.00.

228/21 Fire Department Report

McLearn: That Council accepts the Fire Report as read.

CARRIED

229/21 Lagoon Report

Cote: That Council accepts the lagoon reports for October and November 2021.

CARRIED

230/21 Asset Management SK

Ferris: That Council directs the Clerk to register for one seat, with unlimited access, to

the course “The Asset Register & Initial State of the Infrastructure Report”.

CARRIED

231/21 Community Volunteer Service Contract

Cote: Council directs the Village Clerk, in consultation with the mayor, to write letters to the participants of the Community Volunteer Service Contracts indicating if the contracts were fulfilled.

CARRIED

OCP and Planning Bylaws

Council was updated about a phone meeting with the planner on November 16, 2021.

NEW BUSINESS

Municipal Policing

Council was updated that the new R.C.M.P. contract and retroactive pay could increase our Municipal Policing costs by over $1000.00 the first year and about $200.00 for each year after.

Revenue Sharing Grant

Council was informed that our Revenue Sharing Grant is based on the PST revenue. Due to covid, the PST was reduced in 2020 and 2021 and will therefore affect our grants for 2022 and 2023.

232/21 Wreath Laying

Cote: That Council approves Councilor Ferris to lay the wreath for the village at the November 11, 2021 service at the Neville Cenotaph.

CARRIED

233/21 Regional Administrator Meeting

McLearn: That Council approves the Village Clerk attending the virtual Division 2 Regional Administrator meeting on Friday November 26, 2021 from 11:30 to 1:30.

CARRIED

234/21 SaskEnergy Line under Village Shed

Cote: That Council directs the Clerk to schedule SaskEnergy to move the gas line at a cost of $940.00 plus tax. This is to be scheduled in the spring of 2022.

CARRIED

235/21 Agreement for Sale

Ferris: That Council conditionally accepts the Offer to Purchase Block 2, Lots 1 – 6, Plan M278. Taxes will commence once the title has been transferred.

CARRIED

236/21 Covid Policy

Cote: That Council directs the Clerk to complete a Covid policy which only allows fully vaccinated persons, 18 years and over, to attend in person to meetings of the Village Council.

CARRIED

237/21 Resolution to Add Outstanding Utility Bills to Taxes

Ferris: That Council directs the Administrator to transfer all outstanding Utility Bills to the tax roll on December 31, 2021 as per Bylaw 5-2016.

CARRIED

238/21 Drop-In Contract

Cote: That the Neville Rec Board be charged $75.00 per month to cover utilities (power, gas, water and sewer) for every month that the Drop-In Center is open in 2022, and $1.00 per year lease. Further, Council directs the Administrator to draft this agreement for Council and the Neville Recreation Board to sign.

CARRIED

239/21Mileage

Ferris: That the 2022 rate for mileage remain at $.59 per kilometer.

CARRIED

240/21 Council Remuneration

Cote: That Council remuneration remain as follows for 2021: Mayor $150.00 per month and Councilors $90.00 per month. Council will receive their monthly remuneration if they have actively worked for council that month and, due to no fault of their own, are unable to attend the Council meeting.

CARRIED

241/21 Maintenance Contract

Ferris: That the Village of Neville continues to contract Harvey Linnen for maintenance services for the Village for 2022. The contract will be for a minimum of 7 hours per month at $23.00 per hour for maintenance and $23.00 per hour for mowing and snow removal.

CARRIED

242/19 Deputy Mayor

Ferris: That Councilor Cote be appointed Deputy Mayor for 2022.

CARRIED

243/21 Development Appeal Board

Ferris: That the following people are appointed to the Development Appeal Board for RM of Lac Pelletier for 2022:

Mayor Nora McLearn

Councilor Mary Ferris

Councilor Jennifer Cote

CARRIED

244/21 Solicitor

Cote: That Anderson & Company be retained as Solicitors for 2022.

CARRIED

245/21 Auditor

Ferris: That Dudley & Co. be appointed as Auditor for 2022.

CARRIED

246/21 Appointments

Cote: That the following appointments be made for 2022:

Snow Removal Council

Office – Personnel Council

- Complex Council

Sewer/Lagoon Council

Roadwork Council

Machine Maintenance Harvey Linnen

Finance Council

Animal Control Officer Council

Pest Control Officer Jim McDowell

Assessor Village Clerk

Prairie Pioneer Lodge Don Forness

Ambulance Board Nora McLearn

Fire Board Council

Neville Rec Board Council

Board of Revision Notekeu Board of Revision

Secretary Board of Revision Notekeu Board of Revision

Nuisance Grounds Council

Lac Pelletier Ref. Park Rep. Doug Sherman and Nora McLearn

Notukeu Brd of Revision Keith Carleton

Emergency Contact List Village Administrator

CARRIED

Mayor McLearn declared a pecuniary interest and left the meeting at 8:55 pm

247/21 Waste Water Collection

Ferris: That the Village of Neville agrees to contract Ben McLearn to supervise the Waste Water Collection for 2022.

CARRIED

Mayor McLearn returned to the meeting at 9:00 pm

248/21 Municipal Revenue Sharing Grant – Declaration of Eligibility

Cote: The Council of the Village of Neville confirms the municipality meets the following eligibility requirements to receive the Municipal Revenue Sharing Grant:

Submission of the 2020 Audited Financial Statement to the Ministry of Government Relations;
The municipality does not run a Municipal Waterworks System;
In Good Standing with respect to the reporting and remittance of Education Property Taxes;
Adoption of a Council Procedures Bylaw;
Adoption of an Employee Code of Conduct; and
All members of council have filed and annually updated their Public Disclosure Statements, as required; and

That we authorize the Administrator to sign the Declaration of Eligibility and submit it to the Ministry of Government Relations.

CARRIED

249/21 Christmas Dinner 2021

Ferris: That Council directs the Village Clerk to find a suitable restaurant for the 2021 Christmas dinner to be held December 11, 2021.

CARRIED

250/21 Village Clerk Holiday Pay

Ferris: That Council agrees to the Clerk carrying over a maximum of $600.00 of holiday pay into 2022. The remainder, if any, will be paid out in December 2021.

CARRIED

251/21 December Calendar

Cote: That Council approves the Office Calendar for December 2021.

CARRIED

BY-LAWS

252/21 Next Meeting

McLearn: That the next regular Council Meeting will be December 8, 2021 at 7 p.m.

CARRIED

ADJOURNMENT: Mayor McLearn declared the meeting adjourned at 9:10 p.m.

_____________________ ______________________

Mayor Clerk