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           REGULAR MEETING OF THE COUNCIL OF THE VILLAGE OF NEVILLE

HELD IN THE VILLAGE OFFICE ON November 8, 2022

                         

PRESENT:  Mayor Nora McLearn, Councillor Jennifer Cote, Councillor Mary Ferris, Clerk Cindy Berry and Administrator Sandra Krushelniski

ABSENT: 

 

CALL TO ORDER: Mayor McLearn called the regular meeting of Council to order at 7:00 p.m. 

 

225/22 Adoption of Agenda

Ferris:  That the Agenda be adopted.

                                                            CARRIED  

 

PUBLIC DISCLOSURE STATEMENT:  Public Disclosure Statements were completed.

 

PRESENTATION:  There were no presentations

 

226/22 Minutes

Cote:  That the minutes of the regular meeting held on October 12, 2022 be approved.

 

                                                            CARRIED 

227/22 Minutes

Ferris:  That the minutes of the special meeting held on October 26, 2022 be approved.

 

                                                            CARRIED 

228/22 Correspondence

Cote:  That the following correspondence having been read, be accepted as information and filed:

                           - Ambulance Statistics for September

                           - Earth Day Canada

                           - SaskTel Cable Installation

                           - Retirement Letter from Sgt. James Malone

                           - Canada Community Building Fund – Receipt of IIP

                                                                          

                                                               CARRIED

229/22 Financial Reports

Ferris:  That bank reconciliations, cash receipts and cash payments for the month of October 2022 be acknowledged and filed.

                                                                         CARRIED

230/22 Payment of Accounts

            Cote:  That the following expenses for October 13, 2022 – November 8, 2022 are approved:  #1026131

                                    SaskTel                                          151.57        ---

                                    Cindy Berry                                  846.77       5237

                                     Stantec                                        3359.04       5238

                                     Square                                               0.10        ---

                                     Xerox                                              41.69        5239

                                     Xerox Lease                                 164.77        5240

                                     Nora McLearn                                59.00        5241

                                     Cindy Berry                                  169.92        5242

                                     Transfer to Fire (GST)                  189.92

                                     DLO Metals                                 299.70       5243

                                    Cindy Berry                                  812.50       5244

                                    RCL 328                                         55.00       5245

                                    Revenue Canada                         1037.82       5246

                                    Ben McLearn                                  50.00       5247

                                    Harvey Linnen                              253.00       5248

                                    Nora McLearn                               150.00       5249

                                    Mary Ferris                                      90.00       5250

                                    Jennifer Cote                                   90.00       5251

                                    Sandra Krushelniski                      108.00       5252

                                    SaskPower                                    130.04       ---

                                    SaskEnergy                                   121.79       ---

                                    SUMA                                          412.92       5253

                                    MEPP                                            514.80       5254

                                    SK Finance School Tax                556.73       5255

                                    Publication SK                              152.25       5256

                                    Supreme Basics                             146.42       5257

                                    Square                                               0.10       ---

                                    Triways                                       1296.43       5258

                                    Void Cheque                                   ---            5259

                                    Pioneer Co-Op                                53.77       5260

                                    C. Berry (Adobe)                            34.40       5261

                                    Vanguard Co-Op                          818.76       5262

 

#8023 195                   MacMor                                          71.04         905

                                    Nora McLearn                               167.50         906

                                    Stacey Belanger                            127.50         907

                                    Stephanie Hingley                         105.00         908

                                    Travis Uteck                                    97.50         909

                                    Michael Wernicke                         120.00         910

                                    Randy Wernicke                           110.98         911

                                    Fred Wernicke                                60.00         912

                                    Blaine Friesen                                 97.50         913

                                    Grant Friesen                                  97.50         914   

                                    SaskPower                                      67.21           ---

                                    SaskEnergy                                     54.78           ---

                                    Vanguard Co-Op                          197.70         915

                                                                                               

                                                                     CARRIED

OLD BUSINESS

                                                             

231/22 Council Monthly Reports

            McLearn:  That council accepts the verbal and written Council Monthly Reports. 

 

                                                                        CARRIED

            Tax Enforcement

            Council was updated on Tax Enforcement. 

 

 

232/22 Fire Department Report

            McLearn:  That Council accepts the written Fire Report.

  

                                                                        CARRIED

233/22  Lagoon Report

            Ferris:  That Council accepts the written lagoon report for November 2022.

           

                                                                        CARRIED

             Asset Management SK

             Council was updated on the progress of Asset Management.    

 

234/22 Museum Windows

            Cote:  That Council approves the replacement glass for 4 storm windows for the Village    Museum. 

                                                                        CARRIED    

 

235/22 Targeted Sector Support Initiative – Regional Emergency Plan

            Ferris:  That Council directs the Clerk to provide a letter of support for the application to the             Targeted Sector Support Initiative - Regional Emergency Plan.  

  

                                                                        CARRIED    

236/22 Chinook Regional Library

            Cote:  That Council directs the Clerk to write a letter expressing Council’s grave doubts on The    City of Swift Current’s proposed boundary changes which will remove Swift Current from the            Chinook Regional Library system.   

                                                                        CARRIED    

237/22  Christmas Dinner 2022

            Ferris:  That Council directs the Clerk to make dinner reservations at Springs Garden restaurant    for a December date to be confirmed. 

                                                                        CARRIED                                  

            Ratepayer Issue

            Council was informed of any updates with the snow removal issues. 

 

NEW BUSINESS     

 

            Webinars and Meetings

            Council was apprised of upcoming meetings and webinars. 

 

238/22  Southwest Municipal Government

            Cote:  That Council directs the Clerk to register 2 people for the SWMG meeting on November    24, 2022 in Swift Current.  All out of pocket expenses will be covered.   

   

                                          CARRIED    

239/22  Audit Letters

            Ferris:  That Council agrees to sign the Letter of Engagement, Council Responsibilities and Risk   of Fraud, for the Auditor.    

                                          CARRIED    

 

 

 

 

240/22  Ratepayer Issue re: Utility Abatement

            McLearn:  That Council will uphold the Neville Utility Abatement Policy and deny the     ratepayer’s request for an exemption to the policy. 

 

                                          CARRIED    

241/22  Recycling and Waste Cart Policy

            Cote:  That Council directs the Clerk to remove paragraph 4) from the Recycling and Waste         Cart Policy, so it aligns with the Utility Abatement Policy. 

 

                                                                        CARRIED

242/22 Wreath Laying

            McLearn:  That Council approves Councilor Ferris to lay the wreath for the village at the   November 11, 2022 service at the Neville Cenotaph. 

 

                                          CARRIED

243/22 MuniSoft Database

            Ferris:  That Council directs the Clerk to bring this item back for review in the spring.

 

                                          CARRIED

 

244/22 Resolution to Add Outstanding Utility Bills to Taxes

            Cote:  That Council directs the Administrator to transfer all outstanding Utility Bills to the           tax roll on December 31, 2022 as per Bylaw 5-2016. 

 

                                                                        CARRIED

245/22 Drop-In Contract

Ferris:  That the Neville Recreation Board be charged $75.00 per month to cover utilities (power, gas, and sewer) for every month that the Drop-In Center is open in 2023, and $1.00 per year lease.  Further, Council directs the Administrator to draft this agreement for Council and the Neville Recreation Board to sign. 

                                                            CARRIED

246/22 Mileage

Cote:  That the 2022 rate for mileage remain at $.59 per kilometer.

 

                                                            CARRIED

247/22 Council Remuneration

Ferris:  That Council remuneration remain as follows for 2022:  Mayor $150.00 per month and Councilors $90.00 per month.  Council will receive their monthly remuneration if they have actively worked for council that month and, due to no fault of their own, are unable to attend the Council meeting.   

                                                            CARRIED

248/22 Maintenance Contract

Cote:  That the Village of Neville continues to contract Harvey Linnen for maintenance services for the Village for 2023.  The contract will be for a minimum of 7 hours per month at $25.00 per hour for maintenance and $25.00 per hour for mowing and snow removal. 

 

                                                            CARRIED

 

 

249/22 Deputy Mayor

McLearn:  That Councilor Ferris be appointed Deputy Mayor for 2023.

 

                                                            CARRIED

250/22 Development Appeal Board

Cote:  That the following people are appointed to the Development Appeal Board for RM of Lac Pelletier for 2023:

            Mayor Nora McLearn

            Councilor Mary Ferris

            Councilor Jennifer Cote

                                                            CARRIED

 

251/22 Solicitor

Ferris:  That Anderson & Company be retained as Solicitors for 2023. 

 

                                                            CARRIED

252/22 Auditor

Cote:  That Dudley & Co. be appointed as Auditor for 2023. 

 

                                                            CARRIED

253/22 Appointments

Cote:  That the following appointments be made for 2023:

            Snow Removal                                    Council

            Office – Personnel                              Council

                        - Complex                               Council

            Sewer/Lagoon                                     Council

            Roadwork                                           Council

            Machine Maintenance                         Harvey Linnen

            Finance                                                Council

            Animal Control Officer                      Council

            Pest Control Officer                           Jim McDowell

            Assessor                                              Village Clerk

            Prairie Pioneer Lodge                         Don Forness

            Ambulance Board                               Nora McLearn

            Fire Board                                           Council

            Neville Rec Board                              Council

            Board of Revision                               Notekeu Board of Revision

            Secretary Board of Revision               Notekeu Board of Revision

            Nuisance Grounds                              Council

            Lac Pelletier Ref. Park Rep.               Doug Sherman and Nora McLearn

            Notukeu Brd of Revision                   Don Forness

            Emergency Contact List                     Village Administrator

            Building Inspector                              Dan Knutson

            Local Assistant to Fire Inspector        Fire Chief

                       

                                                            CARRIED

 

Mayor McLearn declared a pecuniary interest and left the meeting at 8:37 pm

 

254/22 Waste Water Collection

Ferris:  That the Village of Neville agrees to contract Ben McLearn to supervise the Waste Water Collection for 2023. 

                                                            CARRIED

 

Mayor McLearn returned to the meeting 8:39 pm

 

Councillor Cote declared a pecuniary interest and left the meeting at 8:40 pm

 

255/22 Library Representative

Ferris:  That the Village of Neville appoints Chris Cote as their representative to the Chinook Regional Library for 2023.  This appointment comes with an honourarium of $50.00 per meeting attended, and all mileage paid.

                                                            CARRIED

 

Councillor Cote returned to the meeting 8:43 pm

 

256/22 Municipal Revenue Sharing Grant – Declaration of Eligibility

            Cote:  The Council of the Village of Neville confirms the municipality meets the following             eligibility requirements to receive the Municipal Revenue Sharing Grant:

  • Submission of the 2021 Audited Financial Statement to the Ministry of Government Relations;

  • The municipality does not run a Municipal Waterworks System;

  • In Good Standing with respect to the reporting and remittance of Education Property Taxes;

  • Adoption of a Council Procedures Bylaw;

  • Adoption of an Employee Code of Conduct; and

  • All members of council have filed and annually updated their Public Disclosure Statements, as required; and

            That we authorize the Administrator to sign the Declaration of Eligibility and submit it to the             Ministry of Government Relations.

                                          CARRIED

257/22 Village Clerk Holiday Pay

            Ferris:  That Council agrees to the Clerk carrying over a maximum of $600.00 of holiday pay        into 2023. The remainder, if any, will be paid out in December 2022. 

 

                                          CARRIED

258/22  December 2022 Calendar

Cote:  That Council approves the Office Calendar for December 2022.

 

                                                            CARRIED                                        

BY-LAWS:

           

 

 

 

 

 

259/22  Next Meeting

            McLearn:  That the next regular Council Meeting will be Wednesday December 14, 2022 at 7       pm.

                                                              CARRIED

 

ADJOURNMENT:  Mayor McLearn declared the meeting adjourned at 8:45 p.m.

 

 

 

                                    _____________________                 ______________________                        

                       

                                     Mayor                                                Clerk

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