November 15, 2023

REGULAR MEETING OF THE COUNCIL OF THE VILLAGE OF NEVILLE

HELD IN THE VILLAGE OFFICE ON November 15, 2023

PRESENT: Mayor Nora McLearn, Councillor Jennifer Cote, Councillor Mary Ferris, Clerk Cindy Berry and Administrator Sandra Krushelniski

ABSENT:

CALL TO ORDER: Mayor McLearn called the regular meeting of Council to order at 7:00 p.m.

243/23 Adoption of Agenda

Cote: That the Agenda be adopted with additions.

CARRIED

PRESENTATION: Shane and Colleen Wall joined the meeting at 7:00 pm to discuss the

purchase of the old post office for a commercial kitchen and store. Mr. and Mrs. Wall

left the meeting at 7:15 pm.

PUBLIC DISCLOSURE STATEMENT: Public Disclosure Statements were completed.

244/23 Minutes

Ferris: That the minutes of the regular meeting held on October 11, 2023 be approved.

CARRIED

245/23 Correspondence

Cote: That the following correspondence having been read, be accepted as information

and filed:

- Ambulance Statistics for September

- STARS Funding Request

- SAMA Audit Compliance

CARRIED

246/23 Financial Reports

Ferris: That bank reconciliations, cash receipts and cash payments for the month of

October 2023 be acknowledged and filed.

CARRIED

247/23 Payment of Accounts

Cote: That the following expenses for October 12, 2023 – November 15, 2023 are

approved:

#1026131 SaskTel 151.76 ---

Cindy Berry 1014.86 5514

TAXervice 472.50 5515

Square 15.07 ---

Square 1.42 ---

Square 3.82 ---

SUMA 80.00 5516

UMASS 105.00 5517

C. Berry (mileage) 259.60 5518

RCL Neville Branch 55.00 5519

Square 0.67 ---

Deposit Books 38.85 ---

Cindy Berry 1061.13 5520

Revenue Canada 1218.11 5521

Ben McLearn 50.00 5522

Harvey Linnen 175.00 5523

Nora McLearn 150.00 5524

Mary Ferris 90.00 5525

Jennifer Cote 90.00 5526

Sandra Krushelniski 111.00 5527

SaskPower 339.58 ---

SaskPower 171.79 ---

SaskEnergy 151.24 ---

SUMA 343.13 5528

MEPP 623.02 5529

SK Finance School Tax 817.22 5530

Square 4.39 ---

Square 1.42 ---

John Deere 151.76 5531

Leslie Lott 56.00 5532

Amber Belanger 168.00 5533

Southwest Booster 383.25 5534

Erin Vere 18.10 5535

Triways 1614.15 5536

Vanguard Co-Op 335.23 5537

Square 1.42 ---

Canada Post 96.60 5538

#8023 195 SaskPower 74.44 ---

SaskEnergy 75.39 ---

Void Cheque --- 971

Vanguard Co-Op 314.20 972

CARRIED

OLD BUSINESS

248/23 Council Monthly Reports

McLearn: That Council accepts the verbal Council Monthly Reports.

CARRIED

Neville Tax Enforcement

Council was updated on Tax Enforcement.

Nuisance Grounds

Council was updated on the new wood burning pit.

249/23 Fire Department Report

McLearn: That Council approves the Fire Report as presented.

CARRIED

250/23 Fire Department Mutual Aid Agreement

McLearn: That Council approves the Fire Mutual Aid Agreement.

CARRIED

251/23 Lagoon Report

Ferris: That Council accepts the written lagoon report for November 2023.

CARRIED

252/23 Nuisance Bylaw Enforcement

Cote: That Council directs the Clerk to have the deteriorating handicap ramp at the

former church, removed.

CARRIED

Nuisance Bylaw Enforcement

Council was informed that since they were the avenue of bylaw appeal that they were

not able to do the bylaw enforcement. This position is held by the Administrator or

delegate.

253/23 Development Permit

Ferris: That Council approves the drawing for the development permit and removes

their conditions for approval.

CARRIED

254/23 Banking Authorization

Cote: That Council approves the Clerk to administer the Business Banking, accept

e-transfers of funds and authorizes the Clerk to transfer funds between accounts.

CARRIED

Development Appeal Hearing

Council was apprised of the situation and how the hearing will be chaired

255/23 Benefits for New Employees

Ferris: That Council approves a 13 week wait period for all new employees before the

SUMA Benefits package commences.

CARRIED

256/23 New Administration Hire

Cote: That Council considers hiring the new Administration person as an Assistant

Administrator and continuing with the current Administrator, rather than hiring under a

Conditional Certificate and a Mentor.

CARRIED

NEW BUSINESS

257/23 Webinars

Cote: Council directs the Clerk to register for Emerging Trends in Municipal Law

webinar to be held the morning of November 23, 2023 and the Introduction to Risk

Management in Recreation, to be held 12:00 on November 22, 2023.

CARRIED

258/23 Christmas Dinner

Ferris: That Council directs the Clerk to make reservations at Spring’s Garden

Restaurant for 13 people at 5 pm on December 16, 2023.

CARRIED

259/23 Wreath Donation

Cote: That Council ratifies the decision to donate $55.00 to the Royal Canadian Legion

Neville Branch 328 for the Remembrance Day Wreath.

CARRIED

260/23 2023 Audit – March 6-7, 2024

Ferris: That Council agrees to sign the Audit letters dealing with Responsibilities of

Auditor, Management and Council, and the Privacy Notice to Council. Further, Council

responded to, and signed, the Risk of Fraud questionnaire.

CARRIED

261/23 Bank Confirmation

Cote: That Council directs the Clerk to sign and forward to the Auditor the Bank

Confirmation form.

CARRIED

262/23 Insurance

Ferris: That Council approves the 5% increase to replacement cost values for 2024.

CARRIED

263/23 Clay from Nuisance Grounds

Cote: That Council agrees to the ratepayer request to use the clay from the nuisance grounds for decommissioning their well.

CARRIED

264/23 Removed

265/23 Resolution to Add Outstanding Utility Bills to Taxes

Cote: That Council directs the Administrator to transfer all outstanding Utility Bills to

the tax roll on December 31, 2023 as per Bylaw 5-2016.

CARRIED

266/23 Drop-In Contract

Ferris: That the Neville Recreation Board be charged $75.00 per month to cover

utilities (power, gas, and sewer) for every month that the Drop-In Center is open in

2024, and $1.00 per year lease. Further, Council directs the Administrator to draft this

agreement for Council and the Neville Recreation Board to sign.

CARRIED

267/23 Mileage

Cote: That the 2024 rate for mileage remain at $.59 per kilometer.

CARRIED

268/23 Council Remuneration

Ferris: That Council remuneration remain as follows for 2024: Mayor $150.00 per

month and Councilors $90.00 per month. Council will receive their monthly

remuneration if they have actively worked for council that month and, due to no fault of

their own, are unable to attend the Council meeting.

CARRIED

269/23 Maintenance Contract

Cote: That the Village of Neville continues to contract Harvey Linnen for maintenance

services for the Village for 2024. The contract will be for a minimum of 7 hours per

month at $26.00 per hour for maintenance and $26.00 per hour for mowing and snow

removal.

CARRIED

270/23 Deputy Mayor

McLearn: That Councilor Cote be appointed Deputy Mayor for 2024.

CARRIED

271/23 Development Appeal Board

Cote: That the following people are appointed to the Development Appeal Board for RM

of Lac Pelletier No. 107 for 2024:

Mayor Nora McLearn

Councilor Mary Ferris

Councilor Jennifer Cote

CARRIED

272/23 Solicitor

Ferris: That Anderson & Company be retained as Solicitors for 2024.

CARRIED

273/23 Auditor

Cote: That Dudley & Co. be appointed as Auditor for 2024.

CARRIED

274/23 Appointments

Cote: That the following appointments be made for 2024:

Snow Removal Council

Office – Personnel Council

- Complex Council

Sewer/Lagoon Council

Roadwork Council

Machine Maintenance Harvey Linnen

Finance Council

Animal Control Officer Council

Pest Control Officer Jim McDowell

Assessor Village Clerk

Prairie Pioneer Lodge Don Forness

Neville Development Appeal Brd Grant Scheirlinck, Murray Spetz and Bob Stennick

Ambulance Board Nora McLearn

Fire Board Council

Neville Rec Board Council

Board of Revision Notekeu Board of Revision

Secretary Board of Revision Notekeu Board of Revision

Nuisance Grounds Council

Lac Pelletier Ref. Park Rep. Doug Sherman and Nora McLearn

Notukeu Brd of Revision Don Forness

Emergency Contact List Village Administrator

Building Inspector Dan Knutson

Local Assistant to Fire Inspector Fire Chief

CARRIED

Mayor McLearn declared a pecuniary interest and left the meeting at 9:20 pm

275/23 Waste Water Collection

Ferris: That the Village of Neville agrees to contract Ben McLearn to supervise the

Waste Water Collection for 2024.

CARRIED

Mayor McLearn returned to the meeting 9:23 pm

Councillor Cote declared a pecuniary interest and left the meeting at 9:24 pm

276/23 Library Representative

Ferris: That the Village of Neville appoints Chris Cote as their representative to the

Chinook Regional Library for 2024. This appointment comes with an honourarium of

$50.00 per meeting attended, and all mileage paid.

CARRIED

Councillor Cote returned to the meeting 9:26 pm

277/23 Municipal Revenue Sharing Grant – Declaration of Eligibility

Ferris: The Council of the Village of Neville confirms the municipality meets the

following eligibility requirements to receive the Municipal Revenue Sharing Grant:

Submission of the 2022 Audited Financial Statement to the Ministry of Government Relations;
The municipality does not run a Municipal Waterworks System;
In Good Standing with respect to the reporting and remittance of Education Property Taxes;
Adoption of a Council Procedures Bylaw;
Adoption of an Employee Code of Conduct; and
All members of council have filed and annually updated their Public Disclosure Statements, as required; and

That we authorize the Administrator to sign the Declaration of Eligibility and submit it

to the Ministry of Government Relations.

CARRIED

278/23 Village Clerk Holiday Pay

McLearn: That Council agrees to the Clerk carrying over a maximum of $600.00 of

holiday pay into 2024. The remainder, if any, will be paid out in December 2023.

CARRIED

279/23 December 2023 Calendar

Cote: That Council approves the Office Calendar for December 2023, including the

Clerk’s holidays from December 19 to 31, and the year-end being January 4, 2024.

BY-LAWS:

280/23 Bylaw 1-2023

Ferris: That Bylaw No. 1-2023, being a Bylaw Respecting Buildings, be introduced and

read a first time.

CARRIED

281/23 Bylaw 1-2023

Cote: That Bylaw No. 1-2023, being a Bylaw Respecting Buildings, be read a second

time.

CARRIED

282/23 Bylaw 1-2023

Ferris: That Bylaw No. 1-2023 be given third reading at this meeting.

CARRIED UNANIMOUSLY

283/23 Bylaw 1-2023

Cote: That Bylaw No. 1-2023, being a Bylaw Respecting Buildings, be read a third time

and adopted.

CARRIED

The Business Bylaw and Cemetery Bylaw were presented for review.

284/23 Next Meeting

Ferris: That the next regular Council Meeting will be Wednesday December 13, 2023 at

7p.m.

CARRIED

ADJOURNMENT: Mayor McLearn declared the meeting adjourned at 9:34 p.m.

_____________________ ______________________

Mayor Clerk