REGULAR MEETING OF THE COUNCIL OF THE VILLAGE OF NEVILLE
HELD IN THE VILLAGE OFFICE ON November 10, 2021
PRESENT: Mayor Nora McLearn, Councilor Mary Ferris, Councilor Jennifer Cote, Clerk Cindy Berry, and Administrator Sandra Krushelniski.
CALL TO ORDER: Mayor McLearn called the regular meeting of Council to order at 7:00 p.m.
221/21 Adoption of Agenda
Ferris: That the Agenda be adopted as provided.
PUBLIC DISCLOSURE STATEMENT: Public Disclosure Statements were completed.
PRESENTATION: There were no presentations.
Cote: That the minutes of the regular meeting held on October 13, 2021 be approved.
Ferris: That the following correspondence having been read, be accepted as information and filed:
- Ambulance Statistics for September
- Ponteix Ambulance Board AGM
- Horizons - STARS
- SAMA Roll Confirmation
- SUMA Webinars
- SWTPC Agenda & Minutes
- Infrastructure Grant Program Information
224/21 Financial Reports
Cote: That bank reconciliations, cash receipts and cash payments for the month of October 2021 be acknowledged and filed.
225/21 Payment of Accounts
Ferris: That the following expenses for October 14, 2021 – November 10, 2021 are approved:
SaskTel 73.62 ---
Cindy Berry 1038.30 4955
Harvey Linnen (lgt ballast) 173.13 4956
Cindy Berry 795.46 4957
SK Ministry of Hwys 7881.00 4958
RCL #328 55.00 4959
Xerox 164.77 4960
Commissionaires 166.95 4961
Minister of Finance 183.75 4962
TAXervice 693.00 4963
Transfer to Fire 1360.78 ---
Transfer to Capital 2258.64 ---
Revenue Canada 1068.42 4964
Returned Cheque Fee 7.00 ---
Ben McLearn 50.00 4965
Harvey Linnen 154.00 4966
Nora McLearn 150.00 4967
Mary Ferris 90.00 4968
Jennifer Cote 90.00 4969
Sandra Krushelniski 108.00 4970
SaskPower 294.26 ---
SaskPower 128.46 ---
SaskEnergy 85.78 ---
SUMA 397.77 4971
MEPP 552.82 4972
SK Finance School Tax 837.81 4973
Triways 1183.39 4974
Vanguard Co-Op 53.58 4975
#8023 195 Rocky Mtn Phoenix 841.38 855
SaskPower 43.60 ---
SaskEnergy 51.99 ---
Hutch Ambulance 225.00 856
226/21 Council Monthly Reports
McLearn: That Council accepts the verbal and written Council Monthly Reports.
Council was updated on Tax Enforcement.
Cote: That the Commissionaires report from October 14, 2021 is accepted.
Council was updated on the telephone meeting with Stantec and Ministry of the Environment. The Ministry of the Environment is pressuring the village to apply for a grant for full closure of the Nuisance Grounds, even though the closure costs are still unknown and the village’s 25% portion of the final funding could run as high as $80,000.00.
228/21 Fire Department Report
McLearn: That Council accepts the Fire Report as read.
229/21 Lagoon Report
Cote: That Council accepts the lagoon reports for October and November 2021.
230/21 Asset Management SK
Ferris: That Council directs the Clerk to register for one seat, with unlimited access, to
the course “The Asset Register & Initial State of the Infrastructure Report”.
231/21 Community Volunteer Service Contract
Cote: Council directs the Village Clerk, in consultation with the mayor, to write letters to the participants of the Community Volunteer Service Contracts indicating if the contracts were fulfilled.
OCP and Planning Bylaws
Council was updated about a phone meeting with the planner on November 16, 2021.
Council was updated that the new R.C.M.P. contract and retroactive pay could increase our Municipal Policing costs by over $1000.00 the first year and about $200.00 for each year after.
Revenue Sharing Grant
Council was informed that our Revenue Sharing Grant is based on the PST revenue. Due to covid, the PST was reduced in 2020 and 2021 and will therefore affect our grants for 2022 and 2023.
232/21 Wreath Laying
Cote: That Council approves Councilor Ferris to lay the wreath for the village at the November 11, 2021 service at the Neville Cenotaph.
233/21 Regional Administrator Meeting
McLearn: That Council approves the Village Clerk attending the virtual Division 2 Regional Administrator meeting on Friday November 26, 2021 from 11:30 to 1:30.
234/21 SaskEnergy Line under Village Shed
Cote: That Council directs the Clerk to schedule SaskEnergy to move the gas line at a cost of $940.00 plus tax. This is to be scheduled in the spring of 2022.
235/21 Agreement for Sale
Ferris: That Council conditionally accepts the Offer to Purchase Block 2, Lots 1 – 6, Plan M278. Taxes will commence once the title has been transferred.
236/21 Covid Policy
Cote: That Council directs the Clerk to complete a Covid policy which only allows fully vaccinated persons, 18 years and over, to attend in person to meetings of the Village Council.
237/21 Resolution to Add Outstanding Utility Bills to Taxes
Ferris: That Council directs the Administrator to transfer all outstanding Utility Bills to the tax roll on December 31, 2021 as per Bylaw 5-2016.
238/21 Drop-In Contract
Cote: That the Neville Rec Board be charged $75.00 per month to cover utilities (power, gas, water and sewer) for every month that the Drop-In Center is open in 2022, and $1.00 per year lease. Further, Council directs the Administrator to draft this agreement for Council and the Neville Recreation Board to sign.
Ferris: That the 2022 rate for mileage remain at $.59 per kilometer.
240/21 Council Remuneration
Cote: That Council remuneration remain as follows for 2021: Mayor $150.00 per month and Councilors $90.00 per month. Council will receive their monthly remuneration if they have actively worked for council that month and, due to no fault of their own, are unable to attend the Council meeting.
241/21 Maintenance Contract
Ferris: That the Village of Neville continues to contract Harvey Linnen for maintenance services for the Village for 2022. The contract will be for a minimum of 7 hours per month at $23.00 per hour for maintenance and $23.00 per hour for mowing and snow removal.
242/19 Deputy Mayor
Ferris: That Councilor Cote be appointed Deputy Mayor for 2022.
243/21 Development Appeal Board
Ferris: That the following people are appointed to the Development Appeal Board for RM of Lac Pelletier for 2022:
Mayor Nora McLearn
Councilor Mary Ferris
Councilor Jennifer Cote
Cote: That Anderson & Company be retained as Solicitors for 2022.
Ferris: That Dudley & Co. be appointed as Auditor for 2022.
Cote: That the following appointments be made for 2022:
Snow Removal Council
Office – Personnel Council
- Complex Council
Machine Maintenance Harvey Linnen
Animal Control Officer Council
Pest Control Officer Jim McDowell
Assessor Village Clerk
Prairie Pioneer Lodge Don Forness
Ambulance Board Nora McLearn
Fire Board Council
Neville Rec Board Council
Board of Revision Notekeu Board of Revision
Secretary Board of Revision Notekeu Board of Revision
Nuisance Grounds Council
Lac Pelletier Ref. Park Rep. Doug Sherman and Nora McLearn
Notukeu Brd of Revision Keith Carleton
Emergency Contact List Village Administrator
Mayor McLearn declared a pecuniary interest and left the meeting at 8:55 pm
247/21 Waste Water Collection
Ferris: That the Village of Neville agrees to contract Ben McLearn to supervise the Waste Water Collection for 2022.
Mayor McLearn returned to the meeting at 9:00 pm
248/21 Municipal Revenue Sharing Grant – Declaration of Eligibility
Cote: The Council of the Village of Neville confirms the municipality meets the following eligibility requirements to receive the Municipal Revenue Sharing Grant:
Submission of the 2020 Audited Financial Statement to the Ministry of Government Relations;
The municipality does not run a Municipal Waterworks System;
In Good Standing with respect to the reporting and remittance of Education Property Taxes;
Adoption of a Council Procedures Bylaw;
Adoption of an Employee Code of Conduct; and
All members of council have filed and annually updated their Public Disclosure Statements, as required; and
That we authorize the Administrator to sign the Declaration of Eligibility and submit it to the Ministry of Government Relations.
249/21 Christmas Dinner 2021
Ferris: That Council directs the Village Clerk to find a suitable restaurant for the 2021 Christmas dinner to be held December 11, 2021.
250/21 Village Clerk Holiday Pay
Ferris: That Council agrees to the Clerk carrying over a maximum of $600.00 of holiday pay into 2022. The remainder, if any, will be paid out in December 2021.
251/21 December Calendar
Cote: That Council approves the Office Calendar for December 2021.
252/21 Next Meeting
McLearn: That the next regular Council Meeting will be December 8, 2021 at 7 p.m.
ADJOURNMENT: Mayor McLearn declared the meeting adjourned at 9:10 p.m.